Introduction
At Workcules, Inc. ("Workcules") we appreciate the trust you place in us when you choose to visit our website at www.workcules.com (the "Site") and use the services we offer on our Site (the "Services"). We want you to know we take your privacy and protection of personal data very seriously. We are providing this Privacy Policy (the "Policy") to tell you about who we are, what personal data we collect from you and about you, and what we do with your personal data, all while you use the Site or otherwise interact with us. We ask that you please read it carefully.
In this Policy, "we" and "our" means Workcules and "you" means any person who visits our Site or emails us. For the avoidance of doubt, all references to the "Site" in this Policy also includes any Services offered through the Site.
Collecting Your Personal Data
We collect different types of personal data from you for a number of different reasons as described in the chart below.
| Category of personal data | What we use it for (the "purpose" of processing) |
|---|---|
| Contact information, including your name, email address, and phone number | To communicate with you and to provide you with our Services |
| Account information, including your name, email address, and business name and address | To create an account for you, to communicate with you, and to provide you with certain Services |
| Application and related activity information, including your resume, job history, educational background, interviews scheduled on the Site, offers made to you by Employers, and other materials shared when you create a Job Seeker account | To provide you with our Services and to improve our Site and Services |
| Employment verification information, including employer contact details provided by the Job Seeker, employer responses confirming employment dates, job titles, and employment status | To perform jobseeker-initiated employment verification and display verified information on the Job Seeker's Workcules profile |
| Billing information, including your company name, billing contact name, address, phone, email, and credit card number | To allow you to pay fees for use of certain Services |
| Analytics information, including analytics identifiers | To provide you with our Services and to improve our Site and Services |
Sometimes we collect personal data about you from third parties as described in the below chart.
| Category of personal data | Who we get the data from | What we use it for |
|---|---|---|
| Contact information and application information, such as education history and employment information, and affiliation | Data retailers, such as People Data Labs, sell us datasets as part of their business | To provide you with and improve our Services |
Sharing Your Information
We may share your personal data under certain circumstances to trusted third parties that help us bring you our Services. Please see the chart below for more information about our sharing practices.
Some of our trusted third-parties may be based outside your home jurisdiction. If you are outside of the United States in the European Economic Area — please see the "Users Outside of the United States" section in this Policy for more information.
| Personal data category | Who we transfer it to | What they do with it |
|---|---|---|
| Contact information | Companies that provide email services, such as Microsoft, Twilio; Employers selected by you | Send you emails; contact you to set up interviews |
| Account information (including contact information) | Companies providing technical infrastructure for the Services, such as Microsoft, Squarespace, Twilio, Elastic, Alphabet | Control your logging in to the Services so they can be provided to you, and record-keeping |
| Employment verification sharing | Workcules shares employment verification requests and limited Job Seeker information only with employers the Job Seeker identifies and authorizes | Employer responses are used solely to verify employment history and may be displayed on the Job Seeker's Workcules profile |
| Billing information | Payment processing companies, such as Stripe and QuickBooks | Process your payments for the fees you pay for the Services, when paying online |
| Advertising identifiers | Companies that provide online advertising networks, such as Google and Facebook, and as further detailed below | Show you ads for Workcules and the Services when you are on the internet |
| Analytics identifiers | Companies that provide data analytics, such as Google Analytics | Provide us with analytics as to how the Services are used on the Site and to trace fraudulent activities |
We require our vendors and service providers to maintain the confidentiality of all information that we share with them and to use such information only in accordance with the obligations set forth in the agreements we have with them.
In addition, we may disclose your personal data to law enforcement agencies, government/regulatory bodies, and content protection organizations to:
- protect our legal rights, privacy or safety, and that of our subsidiaries, affiliates, employees, agents, contractors, or other individuals;
- protect the safety and security of visitors to our online services or other properties;
- protect against fraud or other illegal activity or for risk management purposes; or
- comply with the law including with subpoenas, search warrants, court orders, and other legal process.
Tracking Technologies ("Cookies")
Like most websites, we use tracking technologies, such as "cookies", tags, pixels and web beacons. Cookies are small text files placed on your computer or device when you visit a website or use an online service, in order to track use of the site or service and to improve the user experience by storing certain data on your computer or device. Specifically, we use cookies and related technologies for the following functions:
- to enable your account sign-in;
- to provide general internal and user analytics on the Site and to conduct research to improve the content of the Site using analytics programs;
- to facilitate online advertising; and
- to assist in identifying possible fraudulent activities.
If for any reason you do not wish to take advantage of cookies, you can set your browser to refuse cookies or delete them after they have been stored, although this will disable some essential features of our Site.
Employment Verification
Workcules offers an optional, Job Seeker–initiated employment verification feature. When a Job Seeker requests verification, Workcules may contact the employer(s) the Job Seeker identifies to confirm employment dates, job titles, and employment status. Workcules performs verification only with the Job Seeker's explicit consent and uses employer responses solely to display verified information on the Job Seeker's Workcules profile.
Workcules Is Not a Consumer Reporting Agency
Workcules is not a Consumer Reporting Agency (CRA) and does not provide consumer reports or background checks as defined by the Fair Credit Reporting Act (FCRA). All employment verification activity is initiated voluntarily by the Job Seeker, and verification results are displayed solely within the Job Seeker's Workcules profile. Workcules does not evaluate eligibility for employment or provide verification data to Employers without the Job Seeker's consent.
To Unsubscribe
To unsubscribe from our marketing emails, please email us at unsubscribe@workcules.com, or simply click the unsubscribe button found at the bottom of any of the emails that we send you. Please allow us at least ten (10) business days from when the request was received to complete your unsubscribe request.
Online Advertising and Analytics
We work with third-party network advertisers, analytics service providers, and other vendors to deliver our online advertisements to you and to provide us with information regarding your use of our Site and the effectiveness of our advertisements. Our third-party service providers may set and access their own tracking technologies on your device, such as cookies and web beacons, and may collect or access information about you, such as your device's IP address, your browser type, your operating system, date and time information, such as when you receive, open, or click a link in an email message from us, and other technical information about your device. Cookies and web beacons, including those set by third-party advertisers, may be used to target advertisements, prevent you from seeing the same advertisements too many times, and conduct research regarding the usefulness of certain advertisements to you. We may share certain information such as device identifiers, usage patterns, transaction information, and de-identified information with third-party vendors for advertising and analytics purposes.
Specifically, Workcules uses the remarketing features of interest-based advertising offered by Google. These service providers use specific cookies to allow them to serve ads to you around the web. For more information on how to opt out of receiving advertisements, please see below.
| Service | How to opt out |
|---|---|
| Google AdWords | You can opt out by deleting the appropriate Google cookie through your browser, though this may not be permanent. Alternatively, you can adjust your Google ad settings or use the WebChoices online opt-out tool. |
Do Not Track Signals
When a user turns on the Do Not Track preference in their web browser, the browser sends a message to Sites requesting them not to track the user. At this time, we do not respond to Do Not Track browser settings or signals. For information about Do Not Track, please visit: www.allaboutdnt.org.
Security
We implement a variety of commercially reasonable security measures to maintain the safety of your personal data. We take appropriate physical, electronic and administrative steps to maintain the security of personal data we collect. Unfortunately, however, no data transmission over the Internet can be guaranteed to be 100% secure. Accordingly, while we use commercially reasonable means to protect your personal data, we cannot guarantee or warrant the security of any information you transmit to us.
Sale or Transfer of All or Part of Our Business or Assets
Your personal data may be transferred in the event we sell or transfer all or a part of our business or assets. We will make commercially reasonable efforts to provide you with reasonable notice of such transfer, or as otherwise required by law.
Third Party Links
Our Site may include links to third party websites whose privacy practices may differ from ours. If you choose to purchase products or services through a third-party site, or otherwise access a third-party site, the information collected by the third party is governed by that third party's privacy policy. We encourage you to review the privacy policies of any other websites you visit.
Children's Privacy
Our Site is not intended for children. Workcules does not knowingly collect any personal data or data from children under the age of thirteen, and will dispose of any such information if we become aware that it has been provided to us. If you believe that your child under the age of 13 has submitted personal data to us in connection with our Site, please contact us at privacy@workcules.com so that we may take steps to delete this information.
Control Over Your Data
We provide our Site users with control over their personal data. You may:
- request access to the personal data we have collected about you;
- request deletion of your personal data;
- request disclosure of the categories of personal data we collect, the purposes for which we collect, sell or disclose that information, and the categories of third parties with whom we share the information; and
- opt out of the sale of your personal data.
To make any of the above requests, please submit a request to us via email at privacy@workcules.com. We may need to request additional information from you in order to verify your identity. We will begin processing your request once we are able to verify your identity and we will respond to your request within 45 days of its receipt, or we will notify you if we require more time to respond. If we cannot verify your identity or authority to make the request, we will not respond to your request. If we find that your verifiable consumer request is excessive, repetitive, or manifestly unfounded, we may charge a reasonable fee to respond to your request. We will not discriminate against you for requesting any of the rights outlined above.
Employment Verification Data Rights
Job Seekers may request access to, correction of, or deletion of employment verification information collected about them. If a Job Seeker disputes the accuracy of verification results, Workcules will make reasonable efforts to re-verify the disputed information with the employer(s) identified by the Job Seeker.
Users Outside of the United States
Workcules stores its information, including your personal data, and hosts its Site in the United States. If you are located outside of the United States or are using our Site from outside the United States, please be aware that your personal data will be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The laws that apply to the use and protection of personal data in the United States or other countries or jurisdictions in which we transfer or process personal data may be different than the laws and protections in your country.
By voluntarily providing us with your personal data and/or using our Site, you consent to the terms of this Policy and the collection, use, maintenance, transfer to and processing of your personal data in the United States or other countries or territories, and, unless otherwise stated in this Policy, we use this consent as the legal basis for that data transfer. If you require further information about this you can request it from privacy@workcules.com.
Retaining Your Personal Data
We retain your personal data only for as long as necessary for the purposes it was retained, such as to provide services to you. In some instances, we may retain data for longer periods in order to comply with applicable laws and otherwise as necessary to allow us to conduct our business.
Retention of Employment Verification Data
Workcules retains employment verification information only as long as necessary to provide verification services to the Job Seeker or as required by law. Job Seekers may request deletion of their verification data at any time.
Changes to This Privacy Policy
We encourage you to review our Policy not just the first time you visit our Site, but periodically afterward because we may modify our Policy from time to time. The date of the last update of the Policy will always be posted below. If we make any substantive changes to our Policy in the future with regard to how we use your personal data, we will incorporate those changes here.
Contact Us
If you have any questions about this Policy or the security of your personal data on our Site, please contact us at privacy@workcules.com.
This Policy was last updated on February 21, 2023.